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IT and Telecom Expense Management – Learn More About the Best Way to Optimize and Control Your Budget

Do you know how to reduce IT costs without compromising the quality of delivery and processes?

Technology is already part of the strategy and daily life of all companies and sectors, but in order to maximize the optimization of investments, it is important to pay attention to the paths that can be followed to reduce financial waste and budget deviations.

The visibility, control and management of costs helps companies not only make better use of their resources, but also increase productivity. Having tools that allow you to visualize, analyze and make assertive decisions shortens paths and, subsequently, strategic planning time.

Why manage IT and Telecom expenses?

The management of IT and Telecom costs and expenses is something that should be prioritized by every company that uses technological resources, which currently means all medium-sized and large enterprises and, in many cases, even small ones. This practice makes the sector more efficient and prepared to deal with internal demands, generating at least three main results:

  • waste reduction, achieved by improving workflows and optimizing expenses and, mainly, through continuous control and conscious and assertive decision-making;
  • optimization of available resources to improve workflows and increase operational performance;
  • budget management and control, from sizing to realization – budgeted vs. realized, including the middle of the process, which includes monitoring and adjustments, as necessary.

How to know the main expenses of the IT area in your company?

The first step consists of having all resources mapped into a single robust tool that can present everything that is spent in detail and according to each area of the company, understanding the demands of each area and their priorities, to then plan and allocate resources and their sizing, as necessary.

The main features a good tool needs to have

INVENTORY

This is the starting point. Having all software and hardware assets inventoried in detail brings visibility to sizing and strategic definitions.

Based on it, the IT manager can assertively plan the necessary tools for each project and/or area.

CONTRACTS AND PAYMENTS

Managing contracts does not simply mean knowing what has been contracted, or when it starts and when it ends. It means having easy access to all negotiated points, scope and SLAs (Service Level Agreements) as part of the IT routine or the area responsible for these services and contracts.

Another key item are the payments, which, when managed correctly, avoid extra expenses with fines and interest and the locking of certain services, which may have an impact on the productivity of the business.

SECURITY

With so much information being processed on mobile devices (laptops, tablets, and smartphones), it is essential to have a specific tool that controls access and makes it possible to carry out remote wipes and geolocation. A robust and well parameterized MDM (Mobile Device Manager) tool provides security and directly improves productivity, subsequently delivering tangible returns.

BUDGET

The preparation of an IT and Telecom budget allows companies to optimize resources and anticipate issues such as renewal of licenses, storage of information, acquisition of equipment, and depreciation of assets. It is possible to align IT planning with the business, providing a more comprehensive view of the company’s financial predictability.

Management of IT and Telecom Expenses is more than a trend – it is a reality, having already shown significant results for companies, including investment in new projects with values recovered and not wasted.

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