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EVERYTHING IN JUST ONE PLACE

iControlIT is a platform for the centralized management and control of IT and Telecom assets in a single interface. It was developed to help managers work smarter, optimizing resources, controlling expenses, bringing more visibility and facilitating management actions and controls.

  • Visibility of Telecom and IT assets for decision making based on consistent reports.
  • Contracts, inventory and expenses management. Asset optimization and invoice payments without interest or penalties.
  • Knowledge based expansion of the asset base.
  • Simple and friendly tool for managers and users to monitor individual and team expenses.
  • Automation of recurring tasks.
  • Easy to obtain management reports with all the necessary information.
  • Support from K2A experts to achieve your goals and targets.

iControlIT Contract Management

You can record all of your suppliers’ contracts with a great level of detail on a single platform, including the multi-contract functionality for a single supplier.

Anticipate the expiration of contracts for better negotiations.

Record contracts for wireline and mobile telephony, data links, software licenses, printing, leasing of devices and others related to Telecom and IT, with information on expiration dates, tariffs, services included, purchases of equipment associated with the contracts and the contracted rules. It is possible to control and audit important metrics, in addition to provisioning price adjustments and date for for contract renegotiation with this very complete record.

  • The multi-contract functionality meets the needs of companies that have groups of lines with different plans from the same supplier and that are billed together.

It streamlines, controls and manages IT and Telecom orders to respond to your company’s internal demands, allowing all changes and acquisition orders to be easily located and tracked..

It simplifies the ordering of notebooks, software licenses, devices and chips, data links and all resources that under IT management; it controls inventory, in addition to guaranteeing service quality to the end user.

Companies under constant change and requiring hardware and software updates need to change equipment and technologies often, demanding more time from internal teams, which generates errors, lack of control and unwanted expenses.

iControlIT avoids all those headaches. It provides visibility of all equipment, lines and new requests life cycle and facilitates the entire process for the end user.

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iControlIT Invoice Management

It automates and simplifies the process of receiving, allocating and paying invoices. It avoids payment delays that generate costs with fines and generate service interruptions. Those expenses may represent up to 30% of IT and Telecom costs.

All invoices in one place, regardless of format, manually uploaded and scanned, or imported directly from the suppliers’ system. Integrated automation, ensuring all financial information is aligned with your accounting rules, cost centers and HR systems.

iControlIT can be parameterized to suit all companies’ needs, even for those with a complex cost allocation model.

iControlIT Expense Management

It analyzes and manages the use and consumption of Telecom and IT assets, seeking to equalize real demand versus cost.

Eliminates inconsistencies in charges, readjustments, packages above or below the need, unused resources and other problems that, when dealt with, generate significant results in performance and costs with Telecom and IT.

Many variables need to be managed In Telecom and IT, such as user behavior and demand for use. It is common for companies to buy services that are inconsistent with what is actually used, generating unnecessary extra charges. iControlIT detects user guidance opportunities that will positively impact spending.

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iControl IT Inventory Management

It controls Telecom and IT solutions in real time and it brings visibility and useful managerial analysis. It lists information on users, devices, lines, extensions, licenses, cost centers and other relevant data.

An accurate inventory is the starting point for successful cost management. We found companies that stopped spending hundreds of thousands of dollars a year by just tracking inventory.

It is common for employees who leave companies to take their devices and assigned phone lines with them, without formally changing the ownership with telecom operators from the company to themselves. They may also lose devices and the line remains active and in use with the person who found it. The same can happen with notebooks, tablets and software when the user changes roles or uses other tools and does not communicate the change to the IT department, causing the software being paid for while no longer in use.

Other common situations are the request of devices or new lines to the contractor when the company has them in stock, internal personnel changes that do not migrate to a new corresponding cost center, or the payment of extra licenses which the company does not need, because managers do not have adequate visibility.

It allows monitoring the life cycle of all acquired hardware by the company and the corresponding value-added services.

IT assets such as smartphones, tablets, notebooks, desk phones, desktops and TVs can now be managed in one place and according to the company’s usage needs.

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iControlIT Payments Management

After receipt, validation, registration and posting of invoices in the ERP or according to the company’s process, iControlIT monitors the payment process.

Process failures and lack of timely payments generate financial losses due to fines (with or without interest), service cancellation or payments made without internal approval.

O iControlIT simplifica a gestão de pagamentos:

  • It centralizes invoices in a single point;
  • It issues alerts on the platform and managerial emails for process control, from start to finish;
  • It generates graphical reports and KPIs;
  • It controls receipts and account entries;
  • It gives visibility to payments, with their respective history.